In this blog we are going to look at a small corner of Prinect Production Manager Cockpit the Add Files menu. A feature I find that is often overlooked but can be very helpful in reducing touch points even without full automation.
Files can be added to a job via several routes. In the past we looked at hotfolders as a way of automatically creating a job and putting the pdf into the job for processing. Both in a DFE and Production Manager context.
I would like to illustrate the other ways PDFs can be added to the workflow and how these can be better leveraged. One way to start a job is you can drag and drop a PDF from your Mac or PC to the group in Cockpit you want to place the job in. The PDF is then added to the job created and immediately processed according to the workflow specified.Click Image To Enlarge
From there the Create New Job window appears.
Many users just create their job by highlighting the group they want it and right click on it and pick New Job.
An interesting little function in the first step, Basic Job Data, is we can add our files immediately as the job is created by browsing and selecting them under Documents. This is done automatically in my first example.
Once a job is created, you can drag and drop PDFs to these two spots inside the job where they will be immediately processed. The Document button in the task bar or just below it when Document is selected.
If we right click in this lower area, we can pick Add Files. If we just use the main menu area, it acts very similar to the ways I illustrated earlier. At the bottom is something extra. We can control how we want these pages treated regarding the imposition.
The first thing I am going to do is select my file and at the bottom pick Add to List.
Once we have done this, we are now presented with a number of actions we can take to affect the addition of this PDF to the job. These all deal with how we want to handle the pages in the file or files we have added. If we click Page Assignment, it lets us flow our pages after it passes through processing for things like preflight and trapping. Page List allows us to pick the imposition we want to assign the pages to or a page list that will be later connected to an imposition. Extend Page List allows to create more Page List positions if there are more pages then we initially expected.
Positions allows us to specify which pages from the PDF(s) added will be assigned to which pages in the layout. These can be nonconsecutive pages, simply by using commas and dashes to specify which exact pages should be where. It is very convenient if we have received revisions for pages or 1 ups to use this to quickly replace these with new ones. We could also, by checking Positions from File Names, let the page numbering in the file names be used if they are there.
Page Selection lets you just use certain pages from the PDF being added. Sometimes when a printer receives revisions pages or 1 ups instead of just receiving the revised parts they receive the whole document again. Heartbreakingly enough, the rest of the document is not the same as what was initially received. The whole document is replaced leading to a very large gnashing of teeth if it is not caught soon enough. This happens once in a while but it is never good to assume in our business. By using this you can rest assure that you are only using the revised parts you need. This could have been caught beforehand by our tool PDF Compare which I will look at in my next installment.Click Image To Enlarge
Using these Advanced Options means we can reduce touch points and steps even on jobs that aren’t fully automated. Whether you are working on a job in digital, packaging, commercial or a mix the behavior is always the same. I hope together we again have scratched another surface of Prinect Production Manager.
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Prinect Product Specialist