Have you ever opened your computer to find that all your files are gone? Or have you ever been working on a project and needed to reference an old file that could help you complete the job more efficiently? In this month’s “Did You Know” blog, we are diving into Prinect Archiver, which allows you to create a library of past jobs that can be easily restored for reprinting – aiding in your productivity and automating your processes.
Before I go any further, I’d like to quickly clear something up that tends to confuse people, which is to differentiate between a back-up and an archive.
Back-ups are a form of disaster protection. For example, it’s a snapshot of a computer system created so that if something catastrophic happens to a server, it can be restored to its exact state before the crash – software, settings, and all.
Archives, as the name implies, are a library of past work produced in the system and stored in a database, which can be retrieved for future use. However, its data only consists of this – it is not set up to help you if the computer system fails. This is helpful if you run the same job on regular intervals.
In a Prinect workflow that is not using Archiver, it is still a good idea to backup the system regularly so if something happens, you can easily restore your workflow and carry on. When using Prinect Archiver with your workflow, the back-up ensures that the database keeps track of everything that is archived, so that in the situation that something catastrophic happens to the service, it can be restored. At the end of the day, remember that a back-up should not replace an archive and vice versa. For more information on protecting your data in case of future failures, click here.
Now, let’s look at what the Prinect Archiver offers:
Before you can access the Prinect Archiver interface, you need to make sure your user has the rights in Prinect Cockpit to work with the Archiver — this will need to be set by your Prinect Administrator. The Prinect Archiver interface is web-based and can be accessed from Prinect Cockpit under Tools – Prinect Archive System. This will bring you to the Archiver UI where Prinect Archiver can be administered.
You can use this UI to define where your archive data should be written to – we call them Storage Paks. A nice added layer of redundancy is that you can define two places to write the archive to, which can be NAS’s or other servers.
Once these settings are done, the operators can now use the Prinect Archiver to archive/restore their jobs. This is normally done inside Cockpit, and you click on Archive/Retrieve.
Usually when retrieving previously printed jobs, they are assigned new job numbers. A nice trick in Prinect is to start a new job and go to “Properties” in the job. From there, you can find the old job that needs to be reprinted using the Related Job.
When you select the “Takeover” button, the data from the old job is loaded into the new one. It is laid out and ready to print like the last time but with a new job number.
Some shops spend a lot of time manually archiving jobs, which usually requires a Prepress operator to become non-productive and work on this manual archiving. Archiving can be automated in Prinect using Planned Tasks in Administration.
I choose “Archive Jobs” as my planned task.
Next, I choose the rules about what types of jobs are automatically archived in Select Jobs. In this example, it is any job that has not been modified for 21 days.
Lastly, in “Define Execution Time,” I choose when to initiate the Archiving. A good time to do this is when there is no production to reduce network traffic. In this example, it is daily at 1:00 AM.
Archiving of jobs is now automated, and your prepress can focus on producing work! Jobs can be easily restored or restore into new jobs to reflect the new job number.
Not only does Archiver automate tasks that were once manual, but it also eliminates costly downtime should your system crash in the future. Now to work with no fear of losing files!
I’ll be back next month with another tutorial on our Prinect capabilities! Make sure to Subscribe to Connect to be the first to see these inside scoops.